OPERATING AND MAINTENANCE MANUALS

Operation and Maintenance (O&M) Manual for Plant

The Contractor shall be responsible for compiling operation and maintenance (O&M) manuals for each section of the Works.

Drafts of the manuals are to be submitted to the Engineer at least six weeks prior to the commencement of pre-energization commissioning checks on Site. Following examination the Engineer will forward copies of his comments to the Contractor to action prior to issuing Final O&M manuals. Final O&M manuals are to be available on site prior to the issue of Taking over Certificate.

Handling, installation, storage and transit instructions, in accordance with Clause 7 of BS 4884 part 1, which shall form part of the manuals, are to be available on site prior to the arrival of the Plant.

In addition to the compiled manuals, the contractor shall submit copies of brochures and other explanatory literature with drawings of the plant, which will assist the Engineer in approval of the drawings.

Contents of Operation and Maintenance Manuals

Operation and Maintenance manuals shall be prepared for the equipment supplied for substation. The content and presentation of the manuals shall conform in full with BS 4884 parts 1 and 2.

The O&M manuals are also to contain a complete drawing list appropriate to the individual section of the works. The drawing list shall include the Engineer’s drawing numbers.

Maintenance instructions for all plant shall cover preventive and corrective maintenance procedures. For electronic or solid state control, protection equipment etc. details shall be provided to enable individual circuit cards to be checked for correct operation and faults to be traced, and repaired.

The Contractor shall provide preformed of the required maintenance record sheets for all plant, which shall include cross-reference to the appropriate section of the O&M manuals which detail how to perform the tasks required. Any other record sheets suitable for the monitoring of the plant shall also be designed and provided.

Binders, Presentation of Operation and Maintenance Manuals

The information will be provided on A4 pages, with diagrams on throw-clear pages where required to enable the text and diagrams to be refereed to simultaneously.

The front cover and spine of the manuals shall give the following information:
                v Project Title
v Employer’s name
v Contract number
v Identification of the Section of the Works
v Volume number and total number of volumes applicable
v (e.g. volume 3 of 5 volumes)
v Contractor’s company logo and name

The above shall also be provided on a flysheet inside the front cover of each volume. Draft O&M manuals may be presented in unprinted covers.

Four copies of draft O&M manuals are to be provided to the Engineer; following approval 8 copies are to be provided to the Engineer or Engineer’s site Representative for each section of the works.

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